Office Manager

NES Fircroft – Berlin
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Role - Office Manager (12 month initial contract)

Location - Berlin

  • Communication & Interface Management
  • Collaboration in cross-departmental projects and special topics
  • Conducting research as well as analyzing and preparing information for decision-making

General Administration:

· Supervision of the interfaces / coordinator to the internal teams:

  • People Operations
  • "Benefits" (pensioners, Allianz, Germany-specific benefits, such as fitness searches, job bikes),
  • "Fleet" (company car, driver's license check)

· Management of access rights

  • · Preparation and follow-up of payment overtime, plus hours
  • Coordination of overtime requests
  • Coordination of subject-specific prescribed training/further education measures
  • Deputy Time Recording Officer
  • Preparation of general certificates
  • Collaboration in the onboarding/offboarding process
  • Monthly HR & Finance Reporting
  • Vacation Sick Leave Replacement

Education

  • Completed commercial training (e.g. office management assistant, industrial clerk) or studies in business administration, management
  • Several years of experience in office management, assistantship or a comparable administrative role
  • Experience in dealing with executives is an advantage

Professional Qualifications

  • Very good organizational skills
  • Confident handling of MS Office (especially Outlook, Excel, PowerPoint)
  • Good knowledge of administrative processes
  • Very good knowledge of German and English, both written and spoken

Personal skills

  • Structured and independent way of working
  • High level of service orientation
  • Discretion and trustworthiness
  • Strong communication skills
  • Hands-on mentality and problem-solving skills
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