行政经理/ Office Manager

行政经理/ Office Manager

Mode: Hybrid

岗位职责:

1. 支撑公司整体行政工作:日常办公运营,搭建并优化当地行政管理制度、流程及标准,保障公司办公秩序高效顺畅。

2. 统筹办公室日常工作:办公环境、固定资产、办公用品、后勤采购、收发邮寄文件函件及物料包裹、物业对接、绿植、保洁、安保等全盘管理。

3. 支撑公司会务及相关活动:包括大小会议、来访接待、外宾接待、市场营销活动、团建活动、年度年会等统筹组织与落地。

4. 出差报销支撑:支撑差旅、出行、酒店、机票、车辆租赁统筹管理,规范差旅报销及行政费用管控,控制运营成本。

5. 资产管理:负责办公资产、库房、物料台账管理,定期盘点,确保资产安全、账实一致。

6. 员工支撑工作:员工入职、办公账号开通、员工文化活动落地等。

7. 跨团队行政支撑:对接 IT、财务、物业、供应商等外部及内部资源,处理日常行政突发事项,保障公司日常稳定运营。

8. 通讯与公文管理::负责各类公文、函件、文件与物料包裹的收发邮寄;对接当地各政府部门,处理公务往来文件及对外函件沟通。

9. 其它:完成上级交办的其它综合行政事务。

任职要求:

• 3年以上行政工作经验,有新能源企业、跨境贸易及物流公司行政相关经验优先。
• 形象气质良好,沟通表达得体,具备优秀的商务接待、会务统筹及活动组织能力。
• 做事细致严谨、条理清晰,有较强的统筹能力、执行力和成本管控意识。
• 熟练使用 Office、飞书等办公工具,能够独立搭建行政制度与流程。
• 中文、英语、德语流利,可独立应对本地内外对接及沟通。
• 抗压能力强,服务意识佳,主动性高,待人得体、情商高。

Office Manager

Work Mode: Hybrid

Job Responsibilities

1. Support overall company administration: Oversee daily office operations, establish and optimize local administrative policies, workflows and standards to maintain efficient and smooth office management.

2. Take full charge of daily office tasks: Comprehensive administration covering office environment, fixed assets, office supplies, logistics procurement, property liaison, green plants, cleaning and security services.

3. Coordinate corporate meetings and events: Plan and deliver all internal meetings, visitor receptions, guest hospitality, marketing activities, team building events and annual company galas.

4. Manage business travel and reimbursement: Support travel logistics including transportation, hotels, flight tickets and car rental, standardize travel reimbursement procedures and monitor administrative expenses to reduce operational costs.

5. Asset management: Maintain ledgers for office assets, warehouse inventory and supplies; conduct regular stocktaking to ensure asset safety and consistent physical and book records.

6. Employee administrative support: Assist with new hire onboarding, office system account activation and implementation of corporate culture activities.

7. Cross-team administrative coordination: Liaise with internal departments (IT, Finance) and external parties (property management, suppliers); resolve daily unexpected administrative issues to sustain stable company operations.

8. Local & Official Correspondence Management: Responsible for receiving, dispatching, mailing and filing official documents, letters and material parcels; liaise with local government authorities and manage official external correspondence.

9. Other assignments: Complete other comprehensive administrative tasks assigned by supervisors.

Job Requirements

• At least 3 years of full-time administrative working experience; candidates with administrative background in new energy, cross-border trade or logistics enterprises are preferred.
• Presentable with polished communication skills; outstanding expertise in business reception, meeting coordination and event planning.
• Meticulous, rigorous and methodical; strong overall coordination, execution capability and cost-control mindset.
• Proficient in Microsoft Office, Lark and other office tools; able to independently formulate administrative systems and workflows.
• Fluent in Chinese, English and German, capable of independent coordination and communication with internal and local external counterparts.
• Able to work under heavy pressure, service-oriented and self-motivated; courteous interpersonal manner with high emotional intelligence.