Personal Assistant (m/w/d) CEO
Robert Walters –
Düsseldorf
High-impact role within a CEO Office, acting as a trusted partner to ensure seamless executive operations at the highest level. You manage complex international schedules, high-level correspondence, and sensitive information with precision and discretion. Working closely with senior stakeholders, you enable strategic focus and drive efficiency in a fast-paced, global environment.
Our client is a globally operating, financially strong organization within the insurance and financial services sector, recognized for its stability, international reach, and high professional standards.
With a strong heritage and a forward-looking strategic agenda, the company offers a highly structured, international environment in which discretion, precision, reliability, and excellence are essential. We are seeking an exceptional Personal Assistant to join the Secretariat of the Group CEO. In this trusted and highly visible role, you will support the CEO Office in ensuring seamless daily operations, effective coordination, and the highest standard of executive support. Key tasks:- Strategic Gatekeeping & Correspondence: Act as a sophisticated first point of contact for internal and external stakeholders. You will manage high-level English correspondence, ensuring the CEO's communication is always professional and timely.
- Global Logistics & Itinerary Management: Orchestrate complex international travel and scheduling for the CEO, ensuring maximum efficiency across different time zones.
- Information & Records Governance: Maintain an impeccable digital and physical archiving system. You will be responsible for the sophisticated management of sensitive documents, ensuring they are organized, accessible, and compliant with corporate standards.
- Integrated Office Collaboration: Operating under the direct leadership of the Head of CEO Office, you will act as the essential administrative counterpart to the CEO's Technical Executive Assistants, ensuring a seamless interface where secretarial excellence provides the perfect framework for their technical and strategic initiatives.
- Collaborative Continuity: Work closely with your colleagues in the Secretariat team to ensure a perfect handover between shifts, maintaining a unified and consistent support structure for the CEO at all times.
- Financial Administration Support: Handle fiscal tasks, including the meticulous preparation of expense reports, tax-related documentation, and budget monitoring for the CEO's office with absolute accuracy.
Technical requirements:
- Deep Professional Identification: You view your role as an essential part of the CEO's success and the company's global reputation.
- Team Synergy & Shift Flexibility: You are a true team player who appreciates the advantages of a shift system. You provide maximum flexibility within this framework to ensure the CEO's office is operational whenever business demands.
- International Experience: You have spent a significant portion of your career working abroad. This has given you the cultural intelligence and global perspective necessary for a global insurance group.
- Proven Track Record: You bring several years of experience in a high-end secretarial or assistant role, ideally within a complex, regulated corporate environment.
- Linguistic Mastery: You possess native or bilingual proficiency in English (written and spoken). You are capable of drafting complex documents independently. German language skills are a valuable asset but not a requirement.
- Exceptional Organizational Talent: You have a passion for "classic" organizational tasks and execute them with a level of detail and quality that reflects the importance of the CEO's office.
- Discretion & Integrity: You handle confidential financial and corporate data with the highest degree of professional ethics.
- Reliability in a Team Structure: You understand that your individual performance is the foundation for the team's collective success.
- Resilience: You remain calm and focused, ensuring that even the most routine administrative tasks are completed to the highest standard under tight deadlines
